Any shape can have data associated with it. Shape data is a great way to add complexity to diagrams like org charts, sales territory maps, and network diagrams without cluttering up a clean diagram. Data is basically a set of fields and associated values. These show in the data panel and in a tool tip on the shape itself.
To add data to a shape, you'll use the Data tab of the SmartPanel to the left of your work area.
If there's no data associated with your document yet, you'll have two options. To Add New Table or Import Data Table.
If you already have data associated with your drawing, you'll have to click Actions and you'll see the options to Add New Table or Import Data Table in that menu.
If you choose "Add New Table", you'll have to enter your data by hand. First, select a name for your data table and then create your schema.
You may have existing data you want to import and connect to shapes.
To import an external data table, select Import Data Table.
You'll be given two options. You can upload a CSV File from your desktop or connect to data from a URL like Google Sheets.
Importing Data from a CSV File
To import data from a CSV file on your desktop, select File in the Import Data menu and click Browse to find the file on your computer. Once your file is selected, click OK to import.
Once your data is imported, you can drag any row to a shape to assign data to that shape.
Importing Data from Google Sheets
To import data from a URL, first you'll need to get a share URL from the data source. Open a document in Google Sheets and go to the File menu and select Publish to the web.
In the dialog that appears, make sure you choose Comma-separated values (.csv) in the second drop-down and hit Publish.
Now you have a URL you can use to link to your data.
Copy the URL in the dialog.
In SmartDraw's Import Data dialog, choose URL and paste the copied URL into the appropriate field.
Now you can assign any data row to a shape by simple dragging-and-dropping a selected row to a shape.
Note: to enable auto-updating of data, select "Update Data Table" from the Data panel's Action menu.
To learn more about working with Shape Data, read our guide to Shape Data: