The first steps to sharing a SmartDraw diagram stored on OneDrive is identical to sharing it from SmartDraw's own storage.
- Click the Share button in the upper right corner of the UI.
- Choose Copy Link from the drop-down menu under Share.
- SmartDraw will generate a Google Drive share link.
- From the drop down, select the level of access you want to grant. Provide read only access using "Anyone with this link can only View" or provide both read and write access using "Anyone with this link can View and Edit"
- Click the Copy Link button. You can now share this link in an email or any chat application like Slack, Teams, Zoom, Google Meets, and more.
How Your Users Can Access Shared Documents in Google Drive
When someone clicks on the link you send them, they will see an intermediary screen that shows a preview of the document and lets them open it in SmartDraw using the button in the top center of your screen called Open with SmartDraw Diagrams. Click that to open the shared document in SmartDraw.
Alternatively, your team can access shared SmartDraw documents from Google Drive directly.
- Navigate to your Google Drive and click on Shared with me in the left panel.
- You should see files shared with you. Click on the vertical three dots after the file name to bring up a pop-up menu of options.
- Click on Open with and then select SmartDraw Diagrams.